THE PROBLEM
Your spreadsheet hasn't been updated since October. "It's fine. Everything is fine", you say.
You know you should be tracking costs more carefully. You haven't. The spreadsheet is messy, the formulas reference last quarter's prices, and labor hours are "estimated." You're not sure which products are actually profitable — but you're too busy producing and fulfilling orders to sit down and figure it out. You're not alone. We've talked to food brand founders doing $10K to $700K in revenue. Not one of them knew their profit for the prior year... just see how other founders have reviewed their own workflows:
"There is no system. We gotta get better. We don't know our numbers... Customers are thrown off when the shipping is as much as the product. Right now we offer $12 flat rate shipping fee and it’s not enough at all."
Cookie Dough Brand
Founder
"...0 tools and 0 method for organizing production. We’ve been wearing too many hats."
Snack Brand
Founder
"It feels like there's never excess profit — just enough to buy the next batch."
Dried Meat Brand
Founder
“Produce is a forever ending supply and demand thing. What I pay for cucumbers on Monday can be a different price on Wednesday. We have a crazy spreadsheet that only a few of us touch and know how to use. Inventory for what I buy is in my head — I know that’s not a good answer.”
Canned Condiment Goods
Co-Founder
“Food prices change all the time so I need something where I can go and show that it was x dollars last week and x dollars this week. I need something that’s going to update in one click. There’s a gap for me mainly because it’s so glitchy and not easy to edit.”
Meal Prep Servicer
Co-Founder
"Because [my brand] is new I’ve been laxed on [calculating all costs]."
Popcorn Brand
Founder
WHO IT'S FOR
Built for small packaged food and beverage brands.
Whether you produce in-house or work with a co-packer, Prophitable tracks your true unit cost and profit per sale.
HOW IT WORKS
From ingredient to profit, in one platform.
Prophitable connects every step of your supply chain so cost flows through automatically. No more stitching together spreadsheets, QuickBooks, and guesswork.
If you produce in-house
Suppliers → Ingredients & Materials → Recipes & Packaging → Production → Products → Sales → Profit (or Loss)
Track Ingredients & Materials
Real-time pricing from your suppliers. When flour goes up 10%, see the impact on every recipe instantly.
Model Recipes & Packaging
Know your true cost per batch before you produce. Ingredients, labor, packaging — all accounted for.
Plan, Schedule & Run Production
Track actual labor time, actual ingredient consumption, actual batch costs. Not estimates — actuals.
Sell & See Profit Per Order
Every sales order shows a full profit breakdown: ingredients, materials, labor, packaging, shipping. Per unit. Per order.
If you use a co-packer
Don't produce in-house? Prophitable works for co-pack brands too. Receive finished goods at a landed cost, track inventory, and see the same per-order profitability. No recipes or production tracking required — just the parts you need.
Co-Packer → Products → Sales → Profit (or Loss)
REAL-TIME COSTS
When ingredient prices change, your costs update everywhere.
Supplier raised the price of vanilla? Prophitable recalculates every recipe, every product, and every margin that uses it — automatically. No formulas to fix. No tabs to remember. Your cost data is always current, not three months stale.
PRODUCTION TRACKING
Know what every batch actually costs to make.
Track production with real labor time, real ingredient consumption per lot, and frozen batch costs that never change retroactively. When you look back at last month's production, the numbers are exactly what they were — not recalculated with today's prices.
PER-ORDER PROFITABILITY
The number you've been avoiding.
Every sales order in Prophitable shows a complete profit breakdown: ingredient costs, materials, labor, packaging, and shipping — per unit, per order. Not "total COGS." Actual margin on every sale. See which products are worth pushing and which accounts are worth servicing. You get the truth, even when it hurts.
LIFE AFTER SPREADSHEETS
More than spreadsheets. More than accounting. Simpler than ERP.
Prophitable connects every step of your supply chain so cost flows through automatically. No more stitching together spreadsheets, QuickBooks, and guesswork.
Cost
Unit-Level COGS
Lot, Inventory Tracking
Recipe & Packaging Cost Modeling
Production Tracking
Co-Packer Support
Setup Time
Built For
Sheets + QuickBooks
Free – $80 / mo (But actually costs more)
Tracks expenses, not unit costs
No
Manual formulas
No
No
Ongoing formula maintenance
Anyone
Enterprise Tools
$300 – $600 / mo
Yes, but weeks of setup
Yes
Yes, but complex
Yes
Varies
Weeks of implementation
Large manufacturers
Small food brands live in the gap between spreadsheets and enterprise tools. Prophitable fills that gap — purpose-built for food, priced for small brands, simple enough that the founder who is also the CEO, production manager, and delivery driver can use it.
REAL FOOD BRANDS
What real food & beverage brands recognize they need
We need someone to come and look at the numbers to tell if we were on track."
Breanna Fuller
Cofounder, Fuller Nutri-Fuel
Profit Visibility
I want to know, maybe it wasn’t worth it to sell a customer x amount of cases because of the cost to deliver. Delivery and admin is the cost I really want to start drilling down on."
Mike Sicinski
Cofounder, Fishtown Pickle Project
Profit Visibility
I feel like inventory is where I can get smarter... [something that] can predict what I need and auto-order."
Daniel Feldman
Founder, Aprés Pop
Resupply Clarity
I also need to know, based on my inventory I can only fulfill x amount of orders. I want to know immediately if there’s an issue with fulfilling an order."
Michelle Bryan
Cofounder, Sweet Maddie's
Resupply Clarity
The biggest deciding factor for me to buy a solution… will it at least help me save that money [paid for administrative labor]?"
Mike Sicinski
Cofounder, Fishtown Pickle Project
Reduced Manual Work
I'm waking up at 4am to create prep list for my staff... It doesn’t need to be that hard. [I have no feasible way] to just hand my job off to someone else."
Breanna Fuller
Cofounder, Fuller Nutri-Fuel
Reduced Manual Work
How Prophitable solves those needs
20 features
covering the full food manufacturing supply chain
Works for both
self-producers and co-pack brand operators
Built on research
with real food brand founders since 2024
Starting at $49 per month. Team access included. No per-user fees.
We charge by business complexity — order volume and SKU count, not per-seat add-ons
